{"id":139634,"date":"2014-09-17T11:00:06","date_gmt":"2014-09-17T16:00:06","guid":{"rendered":"https:\/\/getflywheel.com\/?p=5866"},"modified":"2023-03-28T15:57:44","modified_gmt":"2023-03-28T20:57:44","slug":"set-google-apps","status":"publish","type":"resource","link":"https:\/\/wpengine.com\/case-studies\/resources\/set-google-apps\/","title":{"rendered":"How to Set up Google Apps for Your New Site"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">You\u2019ve just built a new website for, say, your personal business. A lot of people email you, but you\u2019re tired of having your email go to @gmail.com. That seems unprofessional, and it doesn\u2019t drive traffic to your new site.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Wouldn\u2019t it be great if your email address could be yourname@yournewsite.com? Google has a brilliant platform, called Google Apps, that allows you to set up what is effectively Google Mail and all associated products (docs, drive, etc.) for your domain.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It\u2019s a great way to manage your email and collaborate with your users, clients, and friends, all within the scope of your domain. Not only will it look great to have email mapped to your domain, it helps create separation between your work and personal digital lives.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Let\u2019s get started.<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><img decoding=\"async\" src=\"https:\/\/getflywheel-images.s3.us-east-2.amazonaws.com\/uploads\/2014\/09\/mail_calendar_intro.png\" alt=\"Google Apps screenshot with Google-branded icons which reads Google Apps is a cloud-based productivity suite for your business that helps you get work done from anywhere on any device\" class=\"wp-image-5869\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>1. Sign up for a <a href=\"http:\/\/www.google.com\/enterprise\/apps\/business\/\" target=\"_blank\" rel=\"noopener noreferrer\">Google apps account here<\/a>.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">During signup, Google asks if you have a domain already or if you need to create one. Select the option that best applies to you.<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><img decoding=\"async\" src=\"https:\/\/getflywheel-images.s3.us-east-2.amazonaws.com\/uploads\/2014\/09\/use_domain.png\" alt=\"screenshot from the signup process of Google apps asking if you would like to use a domain name you've already purchased or buy a new domain\" class=\"wp-image-5873\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>2. Once you\u2019ve signed up, Google will create an email account for you at your domain address.<\/strong> Once you join, you\u2019ll need to set up DNS so Google Apps can accept emails on your behalf.<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><img decoding=\"async\" src=\"https:\/\/getflywheel-images.s3.us-east-2.amazonaws.com\/uploads\/2014\/09\/continue.png\" alt=\"Screenshot from Welcome to Google Apps main page during setup\" class=\"wp-image-5868\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<p class=\"wp-block-paragraph\"><em>NOTE:<\/em> You can select Connect Now to call a Google support representative who will walk you through the process. Or, you can follow along with the rest of this tutorial.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>3. The first thing you\u2019ll need to do is verify that you own the domain. <\/strong>You can do this with a TXT record that will be added to the DNS zone file of your domain.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>NOTE:<\/em> There are a lot of different ways to modify DNS records, and Google will offer specific instructions for dozens of different providers. For the purposes of this tutorial, we will be using the \u201cother\u201d category and setting up records manually. If you use a domain host such as <a href=\"https:\/\/www.hover.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Hover<\/a>, Google will actually take care of the record setting for you. If you\u2019re looking to learn more about what these DNS records mean, check out this <a href=\"https:\/\/wpengine.com\/resources\/how-dns-works\/\" target=\"_blank\" rel=\"noreferrer noopener\">guide on DNS<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>4. Click the <em>Verify Domain<\/em> button on the admin console once you\u2019ve logged in.<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><img decoding=\"async\" src=\"https:\/\/getflywheel-images.s3.us-east-2.amazonaws.com\/uploads\/2014\/09\/verify_first.png\" alt=\"Screenshot from Google apps setup prompting user to verify their domain name and activate Google apps\" class=\"wp-image-5875\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>5. Once a popup appears, select either your host and follow along with specific instructions or click the Other button from the dropdown as displayed here.<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><img decoding=\"async\" src=\"https:\/\/getflywheel-images.s3.us-east-2.amazonaws.com\/uploads\/2014\/09\/verify_domain.png\" alt=\"Prompt from Google apps to verify your domain\" class=\"wp-image-5874\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>6. Click Begin Verification. <\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><img decoding=\"async\" src=\"https:\/\/getflywheel-images.s3.us-east-2.amazonaws.com\/uploads\/2014\/09\/TXT_zone.png\" alt=\"The beginning steps of the domain verification process within Google apps\" class=\"wp-image-5872\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>7. Take the TXT record that Google generates for you and add it as a TXT record to your DNS zone file. <\/strong>Google will provide specific instructions for your host. Once you\u2019ve finished, click Verify.<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><img decoding=\"async\" src=\"https:\/\/getflywheel-images.s3.us-east-2.amazonaws.com\/uploads\/2014\/09\/verify_success.png\" alt=\"Screenshot of verification success within Google apps\" class=\"wp-image-5876\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>8. Once you\u2019ve verified your domain, you can add user accounts to Google Apps.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>NOTE:<\/em> Your default admin account has already been added, and if you\u2019re the only user, you can safely skip this step. If you have other users, such as employees or community members, you can add them or import their accounts from another service here.<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><img decoding=\"async\" src=\"https:\/\/getflywheel-images.s3.us-east-2.amazonaws.com\/uploads\/2014\/09\/add_users.png\" alt=\"Add users page within Google apps setup process\" class=\"wp-image-5867\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<p class=\"wp-block-paragraph\"><em>NOTE:<\/em> Your default admin account has already been added, and if you\u2019re the only user, you can safely skip this step. If you have other users, such as employees or community members, you can add them here.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>9. Now all that\u2019s left is to add a few more DNS records so mail actually gets to your servers. <\/strong>There are two ways to do this. If you click the Set up Gmail button, Google Apps will attempt to set up DNS records for your specific host automatically. If that doesn\u2019t work, or if you\u2019re using a different host that isn\u2019t covered, you can just add DNS records manually. Here are the MX records you\u2019ll need to add:<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><img decoding=\"async\" src=\"https:\/\/getflywheel-images.s3.us-east-2.amazonaws.com\/uploads\/2014\/09\/Screenshot-2014-09-15-13.53.16.png\" alt=\"Screenshot of a website's DNS records\" class=\"wp-image-5877\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\" \/>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>10. Finally, complete the billing process by clicking the Complete Billing button on the right hand side of the screen<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Once you\u2019ve completed these steps and allowed a few hours or more for DNS records to propagate, your Google Apps account will be set up! You can now start sending and receiving email from your domain\u2019s new email account, as well as using the rest of Google\u2019s services.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Optional: 11. Add a CNAME record so that mail.yourdomain.com redirects to Google Apps.<\/strong> In your DNS records, add a CNAME record to reflect these changes:<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><img decoding=\"async\" src=\"https:\/\/getflywheel-images.s3.us-east-2.amazonaws.com\/uploads\/2014\/09\/CNAME.png\" alt=\"Screenshot from Google apps adding CNAME process\" class=\"wp-image-5878\" \/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>You\u2019ve just built a new website for, say, your personal business. A lot of people email you, but you\u2019re tired of having your email go to @gmail.com. That seems unprofessional, and it doesn\u2019t drive traffic to your new site. Wouldn\u2019t it be great if your email address could be yourname@yournewsite.com? Google has a brilliant platform,<span class=\"tile__ellipses\">&hellip;<\/span><span class=\"tile__ellipses--animated\"><\/span><\/p>\n","protected":false},"author":1,"featured_media":142009,"template":"","resource-topic":[901],"resource-role":[1397,896,897],"resource-type":[916],"class_list":["post-139634","resource","type-resource","status-publish","has-post-thumbnail","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to set up Google Apps for Your new Site<\/title>\n<meta name=\"description\" content=\"Wouldn\u2019t it be great if your email address could be yourname@yournewsite.com? 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